Executive Assistant

Savanna HR

1-3 years Bengaluru/Bangalore

Executive, Full time

Job Description

Role and Responsibilities:

  1. Coordinating, overseeing and performing a wide variety of administrative and program support activities on behalf of the CEO.

  2. Scheduling and attending confidential management and board meetings, prepare agendas and transcribe or distribute minutes of the meetings to the attendees, follow up post meetings and ensure decisions are executed and implemented.

  3. Maintaining the databases, check emails and send prompt replies for the action to be taken in a timely manner.

  4. Processing information with a dedication to accuracy, making quick and effective decisions, grouping tasks and exercising intuitive judgments.

  5. Responsible for complete travel arrangements of the CEO, starting from booking tickets, entering tour, tickets in the system, arranging cabs, stay arrangements, till the end of the tour.

  6. Maintaining CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel keeping non-working Saturdays and Sundays.

  7. Act as a Point of Contact for vendors involved in any corporate function.

  8. Helping CEO save time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; initiating telecommunications

  9. Taking responsibility for off-sites to be arranged for the leadership team.

  10. Ensure that the CEO is supporting each of his direct reports consistently and regularly every week and the one on one meeting is in line.

  11. Maintaining Confidentiality - critical to have integrity and a sense of discretion.

Skill set:

Must Have:

  1. Impeccable work ethic

  2. Excellent communication and interpersonal skills

  3. Attention to detail

  4. Take responsibility with a 'will do' attitude

  5. Multitasking ability.

  6. Ability to work under pressure

  7. Open to travel

  8. Well organized

  9. Willingness to go the extra mile

Education:  Graduate/Post Graduate degree in any discipline from a reputed institute.

Experience: 1-3 year of experience

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